Administrative Assistant with Managerial Experience

Posting ID : A1068531309
Date Posted : 2015-08-19
Category : Resumes Job Wanted

427 Golden Court
Manteca, CA 95336

A position in the clerical field that fully utilizes my skills, and gives me the opportunity to enhance my administrative skills.


Weaver & McCartney, A.C.
2117 Fourth Street, Livermore, CA 94550

03/99 - 08/15Administrative Assistant
Responsible for inputting clients' bookkeeping/payroll in our program; print 1099's, W-2/W-3's and Quarterly payroll reports. Made sure clients' info was properly backed-up. Format and create/type monthly, quarterly and annual Financial Statements for clients. Input all clients' tax info into our tax program & set-up for E-file; print in-house copies and final client copies of tax returns & put together. Create & update on-going status list for tax returns. Kept track of all work that came through the office for status updates. Single-handedly implemented our scanning process and in-charge of making sure other employees properly scanned paperwork, and saved to the server. I was the only person in the company in-charge & responsible for transferring all scanning from server, other reports, letters, forms, etc. into our FileCabinet program to make the office paperless. Had managerial duties over employees hired during tax season, in training them and directing them in their responsibilities. Handled mailing & receiving of Livermore Rodeo Assn. proxy's. Input our receivables in our system. Responsible for preparing partners' monthly billing, process billing, and printed invoices & mailed. Create/update monthly partner time & billing reports. Responsible for updating various programs with new client info/address changes, etc. Create/update all office forms. Type letters, memos, statements, excel schedules, etc. Responsible for keeping track & ordering all office supplies. Responsible for updating phone system with time/date; updating employees phone extensions, voice mail and passwords. Assisted employees in attaching items, setting-up signatures and other tasks to do with their email. Took mail to post-office daily. Back-up for our receptionist and office manager. Directly dealt with clients, answered phones, filed, made copies, faxed, scanned
Northrop Grumman Corp.
401 E. Hendy Avenue, Sunnyvale, CA 94088

02/97 - 09/97Human Resources Secretary & Medical Secretary
(formerly Westinghouse Electric Company)
(Job Title: Personnel Receptionist - Professional Employment)
03/96 - 02/97NESCO Service Company for Northrop Grumman (same position through contract agency)
Routed resumes for professional employment. Opened mail & distributed. Kept running count of resumes, applicant interviews, offer, hires (relocation & sign-on bonuses), various recruiting efforts, relocation forms, misc. expenses, wage attachments, terminations, unemployment claims, employee and department of defense review of employee files, advertising; all information I then compiled into a monthly operations report. Mailed applicant packages (with various relocation, benefits info enclosed), typed offer/no-offer letters, set-up physicals/drug-screens through our medical department, or mailed the necessary paperwork to be done outside, requested background checks on all "pending hire" applicants. Emailed necessary departments of all professional hires/terminations. Gave orientation to new-hire employees (sign various paperwork, tax papers, etc), and completed necessary paperwork for terminating employees. Process & track the "Performance Management Review System" for all management/professional employees for the division through year. Input degree/training info and processed tuition reimbursements. Gathered & compiled training info from all departments in our division and completed a quarterly training report that was sent to headquarters. Responsible for the Service Award Program at our division; sent invitations to employees, notified supervisors/managers, scheduled ceremony dates, reserved conference room, collected service pins, typed materials, ordered refreshments, set-up conference room, helped general manager present pins to employees, sent "feedback" forms with employee service pictures, ordered retirement plaques & had engraved. Reconciled American Express statement for all applicant interviews (airflight/hotel), with charges to the appropriate budget centers. Typed in-house job descriptions, job opening postings, memos, letters, and reports. Processed "Requests for Remittance" for interview expenses & other departmental expenses. Updated ISO procedures. Updated/created new forms. Filed, ordered office supplies. Responsible for department Xerox, various office computers and printers.

Mark Thomas & Co., Inc.
90 Archer Street, San Jose, CA 95112

02/95 - 11/95Receptionist / Office Admin
Answered a forty button phone system. Typed memos, letters, legal descriptions, job estimates and work orders for jobs; created various logs for the office. Helped accounting department with various reports. Responsible for the fax, Xerox and mail machines. Responsible for all filing using a complex filing system; kept library in order, up-to-date, and assigned new numbers. Made blueprints/copies of drawings. Set-up accounts with office supply vendors and ordered all office supplies for all branches of the company. Opened all incoming mail & routed throughout office and to our branch offices. Closed all mail and made sure it went out using various shipping vendors at the end of each day.

Westinghouse Electric Company
401 E. Hendy Avenue, Sunnyvale, CA 94088

11/87 - 02/92Secretary(for Planning & Scheduling and Production Control Dept's.)
Supported department's coordinators, planners, supervisors & manager with all clerical needs. Answered a fifteen button phone system, faxed, copied, filed; kept all files up-to-date and in order. Kept timesheets/timecards, absence/overtime reports & vacation schedule's on employees. Typed memos, letters, weekly reports/presentations and various status charts/graphs every month & created logs for office. Filled-out expense reports, corrected and kept status on weekly/monthly department budget reports. Distributed payroll to employees in various departments. Ordered office supplies. Helped managers & supervisors from other departments with any clerical needs due to cut-backs.

Word, Excel, Outlook, ProSystems Tax Program, P&S Time & Billing program, FileCabinet, 10-key proficient, 75 wpm, 10 key, copier, fax, scanners. Attention to detail and able to prioritize and work with minimal supervision.

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