Posting ID : A1068528959
Date Posted : 2015-08-19
Category : Business Mgmt
We have an immediate opening for a Manager whose responsibilities include company operations related to the business of securing speakers for client events, as well as general office management. In addition to serving many of the high-tech clients in our area, we secure speakers for all types of businesses, trade associations, private and public schools, and industries, located within and outside the U.S. We are a long standing small business and this position reports to the President. We're looking for a long-term employee who wants to help the company grow and develop, and who is interested in not only managing daily processes and people, but taking responsibility for the success of their own team and the company in general. This is a position of great trust and responsibility, and requires commitment and creativity, as well as capability. This person should also be energetic and interested in working in a fun and casual environment. Event industry experience is a plus.
The responsibilities for this position include but are not limited to:
Management of the administrative staff, which includes processing of speaker press kits, event logistics, accounting, contracts and IT support
Generate contracts, based on a template, for Client events, coordinate with the President to negotiate Client changes to our terms and conditions, and manage the process from generation to fully executed contract.
Manage logistics related event activities, including those related to high profile speakers, such as conference calls, media interviews, calendaring, air and ground transportation details, etc.
Manage accounts payable, accounts receivable, banking and payroll and work with Accountant on month end activities. Process annual 1099 mailings and tax payments, etc.
Manage HR related activities, such as timesheets, healthcare premiums, Simple IRA payments, Workers compensation requirements, etc.
Proactively suggest, develop, implement, and manage ongoing or new processes and establish analytics in key areas to ensure continuous improvement and customer satisfaction.
Participate on the website project team to launch a new site in the Fall of 2015 and continue to work with our website vendor on ongoing website support and future project work.
Assume responsibility for database admin/internal point of contact for Goldmine and QuickBooks applications issues and changes and as liaison with IT service provider and software vendors.
Interact with office related service vendors and our property management company, regarding new and revised service agreements and service issues.
Candidates should meet the following minimum qualifications: Bachelor's degree, 2+ years proven experience in a management role leading people and managing processes
In addition, the candidate should possess the following skills: ability to lead team members to reach specific goals, exceptional customer service and excellent verbal and written communication skills, process and detail oriented, ability to work independently and complete multiple assignments in a timely manner with quality results and the ability to identify problems and recommend and implement solutions. Candidate must be proficient in QuickBooks, in addition to Microsoft Office, i.e. Outlook, Word and Excel.