Full-time Department Assistant

Posting ID : A1068526640
Date Posted : 2015-08-19
Category : Admin Office

Chemeketa Community College welcomes applications for a full-time Department Assistant

Position Summary
Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
Actively participates in the retention and recruitment of students
Embraces appropriate technology tools to accomplish job functions; understands and utilizes available technology as communication and data gathering tools
Actively pursues continuous improvement and workplace organizational practices in a team environment to provide effective, high-quality services to both internal and external customers; May be asked to learn and adopt Lean practices
Intakes and verifies forms for completeness and accuracy according to college guidelines; stamps, sorts, distributes, images, indexes, copies, and files as required; keeps current on policies, procedures, and implementation
Registers student through an integrated student system; processes add/drops, in-class registrations, workshop conference registrations, tutor lab registrations; makes necessary referrals for authorizations and cohort coding each student
Assists with grade monitoring; processes grade changes, audit requests, pass/no pass request, verifies outgoing transcripts; processes petition for exception to college policy; processes enrollment verifications; prepares summary reports
Communicates with contracting partners regarding student procedures, registrations and fees
Researches problems with student or accounting records and makes correcting entries as appropriate to ensure accuracy
Provides general college and specific departmental information by phone, fax, mail, email, print, and in-person to students, staff and public; assists with clerical tasks; determines if referral is appropriate and directs to resources and resource person as needed; contacts other departments for necessary information
Trains part-time hourly and student employees; Provides assistance to contracted school district personnel
Remains a resource for part-time hourly, student employees, and other staff
Communicates processes and policies with staff and students; Monitors and maintains supply of forms for the department
Assists with collecting and reviewing staff timesheets and contracts
Performs all other job related duties as assigned

Closing Date: Monday, August 31, 2015

Why Chemeketa?
You would be challenged to find a college that matters more to its community than Chemeketa means to the residents of Oregon's Mid-Willamette Valley. If you can affirm our vision to transform lives and communities through exceptional learning experiences, then Chemeketa will be a rewarding workplace to fulfill your potential and contribute your expertise.

The Community We Serve
Chemeketa Community College is the third largest post-secondary institution in Oregon, with approximately 50,000 students enrolled from a diversity of backgrounds. Chemeketa has seven locations, Salem campus, Yamhill Valley campus, Brooks Regional Training facility, Woodburn center, Dallas center, Center for Business & Industry and Viticulture at Eola. Chemeketa's district encompasses nearly 2,700 square miles of the Mid-Willamette Valley and includes all of Marion, Polk, and most of Yamhill counties with a small portion of Linn county. About 465,000 citizens live in the district, with Salem, the capitol city of the state of Oregon, comprising the largest single concentration of citizens. Full-time enrollment increased by 35% in the last five years. ??Mission ?Chemeketa Community College values access and diversity which is affirmed by how we care, collaborate, and innovate with each other and the community. We promise to actively support student learning from precollege to transfer or to the workplace and lifelong learning by focusing on student success, quality, and sustainability in all of our practices and by being responsible stewards of our resources. ??Diversity ?We are a college community enriched by the diversity of our students, staff, and community members. Each individual and group has the potential to contribute in our learning environment. Each has dignity. To diminish the dignity of one is to diminish the dignity of us all.

What We Have to Offer
The college also provides an excellent benefits package, which includes medical, dental, and vision coverage (subject to employee and college collective bargaining agreements). Other benefits also include generous vacation/holidays as well as: life, and disability insurance and membership in the Public Employee Retirement System (PERS) or Oregon Public Services Retirement Plan (OPSRP).

Salary
$2,213.00 - $3,162.00 Monthly

Requirements
High School Diploma or General Equivalency Diploma (G.E.D.)?-AND-?Post-secondary academic coursework experience?-AND-?Six months of full-time equivalent work experience in an office setting

Application Process
To be considered for this position, a complete online application is required. For complete information on this and other job opportunities, please visit our web site at http://myrecruitmentads.com/658384.

We are an EO/AA/ADA institution


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