Administrative Assistant - Prominent Design Company

Posting ID : A1068526051
Date Posted : 2015-08-19
Category : Admin Office

Prominent Design and Architecture firm is looking for an Administrative Assistant to provide direct support to two Studio Directors as well as general assistance to their studios. Company boasts beautiful office spaces and provides fabulous bonus/benefits!


Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, answering phones, travel arrangements, expense reports, correspondence, etc.
Assist Studio Director with operational aspects of running the studio including but not limited to organizing studio meetings, staffing, financial tracking, timecard collection, PTO tracking, proposal/presentation preparation, PDP coordination.
Assist Studio Directors and studio with administrative aspects of projects including: project work and client coordination, design and image work for project proposals, qualifications, contracts, meeting notes, project filing, design standards manuals, marketing materials, internal/external presentations, and awards submissions.
Assist with collection of consultant and billing invoices.
Maintaining a clean, organized studio space. Physically and digitally.


Must have at least 4+ years' experience in an administrative support position
Experience in a professional service firm preferred
Proficient in Microsoft Office (Word, Excel and PowerPoint)
Knowledge of Adobe CS6 (Photoshop, Illustrator, InDesign, Acrobat) or CS5 a plus
Strong attention to detail and the ability to multi-task and prioritize required
Must be organized, efficient and enjoy working with a team

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