Operations Administrator

Posting ID : A1068516032
Date Posted : 2015-08-19
Category : Admin Office

Job Summary:

Cohesive Synergy, Inc. ("CSI") is an IT consulting firm consisting of a network of consultants doing global projects that is looking to hire a very talented and dynamic Operations Administrator. This role is a long-term career path for right candidate, who will eventually progress to Operations Manager, then to Operations Director. This role is VERY critical; finding the right person is of utmost importance. CSI is growing tremendously, and the Operations Administrator will have a very key role during this growth period. The successful candidate will be able to secure a very bright future.

Specifically, the Operations Administrator works on strategic alignments while supporting back office details. Upon hiring, the successful candidate will be given very detailed training of the processes.


General office management, i.e. mail, filing, phone, emails etc.;
Weekly book keeping and expense reporting / management;
Strategic Sourcing / Talent Acquisition/ Candidate Screening / Interviewing / Creating Lists / Managing Customer Expectations;
Schedule Meetings / Manage Calendars / Removing Conflicts, if any;
Accompanying on required meetings to take notes including actions items and risks, and then follow through where and when needed;
Scan all paper / help with going paperless / file existing paper / manage all documents filed electronically and also in filing cabinets;
Manage office supplies / order new as needed;
Create travel arrangements / drop-off and pickup as required;
In conclusion, you will be wearing multiple hats and tasked to do a number of thing to keep on top of on a daily basis.

Qualifications needed:

Must have a Bachelors Degree;
Extremely Important: Ability to multitask and roll with changes in the requirements, without getting overwhelmed or stressed;
Must be very "Detail Oriented" - otherwise you will not be able to perform at this job;
History / background in working with high functioning executives;
Comfortable with working on varied hours / including but not limited to weekends when needed;
Highly proficient in Microsoft Office (EXCEL / WORD / POWERPOINT / OUTLOOK - including Calendaring feature)
Bookkeeping experience (knowledge of QuickBooks is a plus);
Exemplary skills in doing searches on the internet / yellow pages / telephone followups to find what is needed / and create a research report / matrix;
Must be a self-starter and have the ability and willingness to communicate daily and weekly.

Application: Please explain in your cover letter why you are a good fit for this position.

Salary & Commissions: The starting base salary for this position is between $36,000 to $40,000 plus commissions. The salary will rise up from there as you prove your value. A detailed benefit list is available upon request.

Local Candidates: This is job for someone who resides locally. Please indicate if you are local and/or if you are relocating on your own.

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