Em ~ Estate Manager Head of Household Staff Household Manager

Posting ID : A1068496000
Date Posted : 2015-08-19
Category : Resumes Job Wanted

10+ Years Financial/Accounting, Administrative, and Executive Level Support.
Numeric and Alpha Numeric Data Entry-Ten Key 13,000+ KPH, Keyboard 80 WPM.
SAP, QuickBooks, MS Money, MS Office: Word, Excel, PowerPoint, Outlook.
Polyglot: Fluent in Reading, Writing and Speaking Levels: English C2, Spanish C2, and Portuguese B2.

Goal Oriented, Attention to Detail, Well Organized, Trustworthy, Loyal, Flexible, Independent and Team Player, Cooperative, Strong Interpersonal Skills, Self-Motivated, Responsible, Strong Communication skills, Willing to help authoritative executive level professionals accomplish their objectives, Work well under time pressures with multiple priorities.


To Obtain a challenging Position as a Household Manager to an Estate within South Florida and focus on the following duties:
- Standards Setting & Household Procedures - Set service standards and ongoing management of staff required to meet the service needs of the household
- Staffing & HR -- Personnel/staff administrative functions including: New Hires, Terminations, Orientation, Training, Mentoring, Coaching, Development, Compensation, Taxes, Performance Reviews and Supervision.
- Vendor & Contract Management - Manage all contracts, supervise work and review invoices for all outside serve providers including screening and overseeing outside vendors, contractors, construction projects, maintenance of pools, landscaping, autos, yachts, private planes, etc.
- Property & Systems Management - Implement schedules for all maintenance, staffing, accounting and services needed for all properties; system and procedure protocol development for all properties
- Budget Preparation - All related financial matters including accounting, budgets, and payroll.
- Security & Safety - Overseeing security for the estate and family to multiple properties, travel with staff if necessary; prior to arrival to speed on any necessary changes or service requirements.


Accounting, Human Resources, Payroll and Executive Assistance

Human Resources - New Hires & Independent Contractors: W-4, W-9, I-9 Forms. Application and Resume Review. Assist with Interviewing, Offer Letters, Estimates, Proposals, etc. Handle Florida Department of Revenue (DOR) Correspondence, Workers Compensation Payments. Year-end W-2's, W-3 Transmittal, 1099's, and 1096 Transmittals. Performance Reviews, Periodic Increases, Department Changes, Withholding and Address Changes.

Payroll - Hotel, Commercial Retail, Multi-Family Residential, and Inter-Office Employees. Charges and distributions to appropriate G/L Account Coding, Reimbursement Allocations, Income Withholdings, Deductions, Florida Department of Revenue Federal Quarterly Tax Returns and Monthly Deposits, and Unemployment Tax Payments.

Accounts Receivables - Rent Roll Consists of 250 Business and Residential Tenants, Receive $500K per Month in Rental Payments, Common Area Maintenance (CAM), Sales Taxes, Late Fees, Rent & Pet Security Deposits, and Utilities. Hotel, Bar and Restaurant Cash and Credit Card Deposits and Auditing. Investor Capital Contributions and Equity Disbursements.

Leasing, Billing & Collections - Monthly Invoice Processing for Rents to include CAM, Sales & Use Taxes and/or Exemptions. Other Charges include Late/Bank Charge Fees, Security Deposits, Utilities, Maintenance and Housekeeping Contract Work. New Tenant property viewings, set-up of payment plans, and contract signing. Courtesy, Routine Maintenance, Collection, and Attorney Eviction Incoming and Outgoing Calls. Update New Tenants, Vacated Tenants, Tenant Information, Submit Background & Credit Checks.

Accounts Payables - Office Rent Payments, Commercial and Residential Mortgage Payments, Citizen and other Property Damage Insurance Policy Payments, Escrow Accounts, Property Taxes, Sales and Use Taxes, Miami-Dade County Taxes, Hotel Tourism/Resort Taxes, Alcohol and Beverage Licenses, Utilities, Hotel/Bar/Restaurant Vendor Payments, etc. Owner and VP of Operations Personal and Company Expense Account Payments - Health Insurance, Vehicle Notes and Insurance, Personal Pets Expenses, Housekeeping/Cleaning Expenses, Parking, Tolls, Fuel, and Meals Reimbursements, Black AMEX and multiple Visa Credit Card Payments, Home Utility Payments, Parking Permit Payments, Air Travel, Leisure and Entertainment Expense Payments.

Other Tasks - Standard Bookkeeping, Use of GAAP, G/L Account Creations, Modifications and Adjustments, Monthly Bank Reconciliations for multiple companies, P & L Statements and Balance Sheets Monthly & Year-End Closing, Processing Journal Entries, Handling of Petty Cash Accounts, and Quarterly Investor Reports. Budget Analysis and Financial Statement Preparation. Due Diligence for studies of potential new acquisitions. Manage Inter-office Employees, Office Work Flow, Enforce Rules, Standard Procedures, and Vacation and Time-Off Calendars.

Real Estate Department Financial Analyst / Executive Assistant to Senior Financial Analyst
-Monitor Construction Project expenditures as assigned, take direction from Project Managers to prepare budget.
-Maintain, update, and distribute financial reports of new and existing school construction projects.
-Coordinate meetings with regional Real Estate Acquisition Director, Development Team managers, Community Outreach, Design Management, and Construction Management to assist with financial modeling and budgeting.
-Utilize complex integrated systems for financial analysis of escalated construction costs, environmental expense trends, operating and management costs.
-Monitor expense transactions, ensuring expenses are coded to appropriate cost codes and allocated accurately in their designated departmental buckets.

Administrative Assistant to Right-of-Way Specialists
-File, fax, print, copy, scan, mail, forward, e-mail, deliver important real estate and land acquisition documents
-Daily, weekly, and monthly updates to internal database, proposals, maps, calendars and various tracking reports.
-Generate and update spreadsheets for Sr. Realty Agents, Development Team Managers, Development Manager and Directors.
-Coordinate and assist Development Team Managers and Sr. Realty Agents with internal and off-site meetings with Appraisers, Environmentalists, Utility Inspectors, Property Management, Relocation, Movers, and Community Outreach Leaders.

Executive Assistant~Dual Role as Office Manager
-Assistance to President: Manage Calendars, Coordinate Travel Arrangements, Schedule Appointments, and Intricate Inner Office, Outside Sales Staff Meetings.
-Act as Liaison between Foreclosure Consultants, Negotiation Specialists and Sales Team to reach goals, complete projects, cover vacations, and sales territories.
-Oversee Human Resources, Payroll, Accounts Receivable, Accounts Payable, Billing, and Collections.

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-California State University ~ Accounting Courses

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