Financial Advisor Office Assistant needed

Posting ID : A1068493991
Date Posted : 2015-08-19
Category : Accounting Finance

Financial Advisor Office Assistant needed for a busy & growing financial advisor practice. Must possess attention to detail, ability to efficiently multi-task, and demonstrate clear verbal and written communication skills. Additionally, you must present a professional demeanor when working with clients, have a good memory, and be capable locating resources as needed with minimal supervision. Your primary responsibilities include maintaining client service schedule, completion, submitting and tracking account forms and applications, following up with clients for data and documentation, developing and documenting client communication, and preparing client files for advisor meetings. Working knowledge of MS Office is required. Securities licensing is not required but the willingness to become licensed is. Experience with LPL Financial, eMoney and/or WealthVision is ideal but not required. Competitive salary and benefits package negotiable. This is a full time position.


Financial Advisor Office Assistant needed for established financial advisor practice. If you're not someone who prioritizes organization and follow through, that's okay--but this probably is NOT the job for you.

Attention to detail and the ability to multi-task are essential skills for our industry. In addition, the successful candidate must express themselves effectively both in writing and verbally and present a professional demeanor when working with clients. In addition, it helps to have a good memory in the financial services industry, because of the need to track so much paperwork.

This is a small business, and with everything we do we stay conscious of our own integrity, adaptability and a service orientation. We would hope that the person who joins our team also sees these values as important. Your most important job responsibilities will be maintaining our client service schedule, submitting and tracking paperwork to our home office; following up with clients for data and forms; developing and documenting client communication; and preparing forms and other information for client service meetings. In addition, utilizing licensing for processing client transactions will be necessary in this position. Long term capability to grow with the firm and have an option for additional client interaction, advice, and management.

One of the challenges of this position is managing the completion and submission of forms and applications. It takes a lot of organization and follow-through to stay on top of it. Although you will receive hands-on support and training, you'll also need to maintain your own understanding and self-educate on the company intranet and review content, locate resources and apprise yourself of new procedures and policies on an on-going basis. You'll also have a better-than-basic knowledge of everything Microsoft Office. We document and use a CRM system for all office activities, prior experience with this type of documentation is preferred but not required.

If this sounds like an environment you can thrive in, please send us your resume (attached as a Word Document please) with a cover email to careers@financialadvocates(dot com) to the attention of Jackson -- please don't attach your cover letter as a Word Document to the email, just reading the email as your cover letter will be fine for us. Also, please use your last name somewhere in your resume's file name, so when we detach it we still know who it came from without looking inside.

One last thing--please be aware we'll initially be responding to your submission by email, so please keep your eyes open for an email from name@financialadvocates(dot com) with Financial Advisor Office Assistant in the subject line. Looking forward to hearing from you!

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