Administrative Manager

Posting ID : A1068492773
Date Posted : 2015-08-19
Category : Admin Office

Type: Full-time
Hours Per Week: 40
Schedule: 8:00 a.m. - 5:00 p.m. M-F
Compensation: $15-$22/hr (hourly)

We are looking for an Administrative Manager to support the administration and operations of our advanced research and manufacturing facility in Kapolei, Hawaii. The individual will work in a dynamic and emerging technology company environment and will be responsible for a variety of office, operations, and light bookkeeping operations.

Individual must be professional and have a friendly, positive attitude to work with important internal and external constituencies.

Job Responsibilities:

Oversee visitor sign-in and badging
Manager clerk for shipping & receiving parcels and handling supplies and order expediting
Coordinate, schedule, and manage facility maintenance vendors
Maintain and organize project files (hard copy and electronic)
Perform key administrative duties such as postage handling and document scanning and reproduction
Assist in booking travel and coordinating visitor/customer meetings and events
Manage, maintain, and safe keep important agreements with vendors and customers
Use own vehicle (reimbursed by company for mileage) to run occasional, local errands
Coordinate administrative duties and oversight with the R&D and Production Areas
Implement and development policies and procedures
Sales & Finance Support
Prepare and submit senior staff expense reports on line
Input sales orders into ERP system
Manage purchasing of manufacturing and R&D inventory items
Manage petty cash and make deposits to bank when necessary
Input and track purchase orders, including direct discussions with some vendors on scheduling and delivery
Finalize details of customer billings and submit to accounting department for invoicing
Oversee implementation and ongoing use of production work order tracking
Create and distribute periodic production reports, work order status, and relevant invoice information

Eligible employees are provided a wide-range of benefits. Our benefits include: * Holidays * Vacation * Sick Days * Medical, Dental, Drug and Vision Insurance/COBRA * Disability Insurance * Cafeteria Plan (Flexible Spending Account) * 401(k) Retirement/Savings Plan.

Desired Skills and Experience:

Bachelor's Degree preferred or equivalent experience
Minimum 3 years of hands on experience in office or operations administration for customer facing organization
Proficiency in Microsoft Word, Excel, and Outlook required
Previous experience with basic operations of ERP system for business a plus
Strong organizational and multi-tasking abilities required
Must be a team player
Must be committed and reliable
Must be able to work somewhat independently and with geographically dispersed management team
Must have car, valid Hawaii driver's license and current liability insurance
Ability to lift up to 20 lbs required

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