**p/t Office Assistant**

Posting ID : A1068491954
Date Posted : 2015-08-19
Category : Admin Office

Main Job Tasks and Responsibilities
- answer phones courteously and politely in a timely manner.
- take and distribute accurate messages
- greet public and clients and direct them to the correct information
- conduct showings and provide appropriate materials
- coordinate messenger and courier service
- receive, sort and distribute incoming mail
- monitor incoming emails and answer or forward as required
- prepare outgoing mail for distribution
- fax, scan and copy documents
- maintain office filing and storage systems
- update and maintain databases such as mailing lists, contact lists and client information
- retrieve information when requested
- update and maintain internal staff contact lists
- type documents, reports and correspondence
- co-ordinate and organize appointments and meetings
- assist with event planning and implementation
- monitor and maintain office supplies
- ensure office equipment is properly maintained and serviced
- perform work related errands as requested such as going to the post office and bank
- keep office area clean and tidy

Education and Experience
- High School Diploma or equivalent
- business college training an advantage
- previous office experience may be requested but this can also be entry level position
- competent computer skills including MS Office or equivalent
- internet skills including use of e-mails, group messaging and data collection
- numeracy and literacy skills

Key Competencies
- organization and planning skills
- work management and prioritizing skills
- verbal and written communication skills
- problem solving ability
- attention to detail
- accuracy
- flexibility
- reliability
- teamwork

Hours: Tues-Thurs 3:30 - 7:00 and Sat 10-4


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