Payroll Specialist

Posting ID : A1068490237
Date Posted : 2015-08-19
Category : Accounting Finance

We have an immediate opportunity for a payroll specialist to start as a temporary with an opportunity to convert to regular, FT. Check us out at and learn about who we are and what we do!

Summary: Responsible for performing financial, administrative, and clerical services including: , Preparing and monitoring payroll, processing and monitoring payments and expenditures, and assisting/supporting the Controller in various general accounting duties such as journal entries, account reconciliations, and other month-end or periodic processes.

I.Payroll / Timekeeping / Benefits-related tasks
a.Process biweekly payroll
b.Adjust individual pay, status, and/or hours on OnePoint (Payroll and Timekeeping system) for changes/corrections/special circumstances as communicated by HR and/or managers, including terminations.
c.Prior to payroll submission, assure that payroll data is correct by utilizing control totals and other reporting tools.
d.Maintain control spreadsheets throughout pay period.
e.Prepare manual payroll checks as needed
f.Respond to employee questions, resolving or referring as needed
g.Set up/maintain payroll deductions for employees as needed
h.Organize and maintain payroll-related documents.
i.Train new employees on timekeeping, and insure that they input required information into OnePoint.
j.Maintain work-week agreement schedules, holiday schedules, and payroll policy in OnePoint.
k.Serve as point of contact for all timekeeping issues; manager backup for timesheet approval.
l.Create and run ad hoc and scheduled OnePoint reports.
m.Audit medical, dental, and other benefit-related invoices for accuracy. Determine cost breakdown by department for g/l posting.
n.Prepare adjustments due to annual open enrollments

II.Accounts Payable
a.Accurately code and enter invoices in Business Works and Quickbooks
b.Coordinate with employee credit card users to insure timely expense reporting/posting of monthly activity
c.Manage the weekly check run through mailing
d.Maintain vendor account information
e.Organize and maintain payables documents
f.Research and resolve vendor issues
g.Prepare and issue annual 1099s

III.General Ledger/Month-End
a.Maintain daily spreadsheets for banking activity
b.Verify and post bank transfer activity as required
c.Prepare and post journal entries (recurring and as directed by Controller)
d.Prepare monthly bank reconciliations for all bank accounts and other G/L accounts as directed by Controller
e.Prepare daily bank reconciliation and cash allocation for IRA department
f.Organize and maintain month-end journal entries and account reconciliation documentation.
g.Assist Controller with budget input, ad-hoc research, etc. as needed.

a.Perform other duties as required
b.Cross-train in accounts receivable and other accounting team duties

Knowledge and Skills required:
?Superior knowledge of payroll practices in CA; multi-state knowledge a plus
Knowledge of Generally Accepted Accounting Principles
?Strong knowledge of math and accounting functions required to reconcile accounts and prepare monthly financials
?Knowledge of multi-employer benefit trust tax reporting and audit requirements including deadlines and related penalties is a big plus
?Knowledge of methods for goal setting
?Organizational skills and ability to set priorities consistent with service standards
?Excellent attention to detail and ability to review and ensure quality of team member work
?Self-starter with ability to take initiative, effectively evaluate situations and implement solutions
?Ability to multi-task, meet deadlines and work closely with others in a team setting
?Ability to effectively communicate, both in writing and orally, with a wide range of contacts in a professional manner
?Ability to maintain a positive attitude when addressing client questions and problems
?Accounting and Math Skills: required for reconciling bank accounts and preparing cash basis and accrual basis financials in accordance with GAAP
?Software Skills: MS Office 2007 (Excel, Word, Outlook) with intermediate to advanced Excel skills, Peachtree and Business Works
?Ability to document and maintain operations procedures
?Promote a positive and professional working environment

Education / Experience required:
?Minimum of three years payroll and accounting experience, Trust administration or related environment is a plus
?Critical thinking, analysis, detail orientation and customer service preferred
?Four year accounting degree preferred

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