Admin Assistant

Posting ID : A1068490217
Date Posted : 2015-08-19
Category : Admin Office

Admin Assistant for Local Sacramento Based Construction Firm
We are looking for a well-rounded person to become part of our team.

We currently have an opportunity for a Admin Assistant


Local 25 Year Construction company based in Sacramento
Projects involve - Foundation Repair, Light Commercial TI, ADA Compliance Projects , Insurance Restoration

Various job duties, included but not limited to:

-Answer Phones
-Schedule Appointments
-Create Lead Sheets
-Prepare Marketing Material
-Prepare All Accounting Requirements FOR outside CPA
-Prepare In House Reports
-Type Proposals

Job Responsibilities:

If you are someone who:
*** has at least 5 years of direct experience
*** is dependable and organized
*** has strong attention to detail and problem solving abilities
*** has excellent written and verbal communication skills
*** handles multiple tasks simultaneously, accurately and efficiently
*** performs duties under minimal supervision

We would encourage you to evaluate this opportunity. Please submit your resume by email.

Our firm is an EOE.

Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers

Job Description is as follows

Answer Phones & Schedule Appointments
Create Lead Sheets and prepare marketing material for sales men
Receive Signed Contract form Sales & Create Client File
Create Job Log and Give to Operations
File all client related documents in Client File
Update Sub Contractor Data base and Insurance Certificates
Prepare & Make Deposits in Bank ( Post Deposit to QB)
Distribute / File all incoming mail
Cost Code All invoices
Collect Bi weekly TC and Audit
Generate Invoices and follow up on all collections
Provide Invoice to client to obtain payment (Board Up / Commercial / Insurance / Sometimes Residential)
Generate Statements to Clients
Handle ALL Collections
Correspond with clients as needed on accounting matters
General office supply purchasing
Generate Job Closeout Reports (Warranty / Project Cost Summary / Survey Forms / Gifts )
Audit CO vs. Invoices vs. Budget ( Follow Up On CO's from Salesmen)
Provide Supplement to Adjusters as needed to obtain payment
Provide COS to Sewer District as needed to obtain payment
Provide COS to VA as needed to obtain payment
Manage Board Up List ( Board Up Report vs. Invoice vs. Collection )
Produce Reports (Board Ups / Sales men / Leads / ETC)
Mange Sales Report - By Salesmen by QTR / Year end
Manage Commission Report - By Salesman by QTR / Year end
Manage Leads Report
Manage Board Up Report
Handle Cash Flow
Filing Liens / Pre Liens on Projects
Handle Minor Marketing Matters
?Respond to on line reviews or review them
?Handle on line review accounts (Google , Yelp, Angie's List)
Close out packet to client ( Warranty, Lien Release , Project Billing Summary)
Handle Minor HR Matters
?Implement Employee Handbook
?Hiring / Dismissal Procedures checklist

Education and Experience:
Bachelor's Degree preferred
3+ years' experience in a relevant field
Skills and Abilities:
Compensation and Benefits: DOE

Some Other Postings