Administrative Support

Posting ID : A1068487774
Date Posted : 2015-08-18
Category : Admin Office

Administrative Support Person

Well established, environmental facilitation firm in the Pacific Northwest, is looking for a talented, detail-oriented individual with skills in office administration, website management and document production.

As our new Administrative Support Person, your responsibilities will be two-fold.

1) You will provide dedicated support to our facilitation and public involvement team, as needed. Your duties will involve a variety of tasks including, but not limited to, writing (note taking, meeting summaries, email correspondence, etc.); background research on a wide range of topics, meeting logistics, database management; website management; editing and producing high quality documents and presentations; scheduling; formatting; mass mailings and other general project tasks.

2) The balance of your duties will be as a member of our support staff providing backup support to the Executive Secretary. Responsibilities will include general office administration and filing; project file archiving and maintenance; proposal formatting and general document production; phone and vacation coverage. We offer the potential for professional growth and interesting, challenging work as part of our team.

Skills: We need a professional, detail-oriented person who is adept at using Microsoft Office software including Word, PowerPoint, Excel and Access. Documents created in Word or PowerPoint should be well designed and easy to read. Knowledge of Access databases will be necessary for this position, including creating and editing databases, creating forms, tables, and queries as well as creating and running customized reports. Experience with WordPress is also a must, and experience with other website platforms is desired.

Additional skills and talents needed include:
excellent customer service phone skills
excellent grammar and spelling
InDesign software experience
excellent organizational and scheduling abilities
document formatting
good problem-solving skills
ability to take initiative
attention to detail
ability to work as a team member
ability to lift up to 40 lbs

Qualifications: Bachelor's Degree and experience in website maintenance, database entry and manipulation; document production; and/or executive assistance. Familiarity or experience with natural resource management issues, understanding of collaborative governance and/or environmental conflict resolution is highly desirable.

Our company was founded in 1979 to serve public agencies and private groups that need assistance in developing public involvement and education programs and in resolving complex policy and planning issues. We offer skilled and creative expertise in facilitation, mediation, public involvement, and environmental education.

To apply please send your resume to the above email address where our partner, TYI Staffing, will assist us with the evaluation process, testing and first round interview. This is going to be a Temp to Hire position so it will give you and our firm an opportunity to evaluate the working relationship during the first 3 months.

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