Project Coordinator/Assistant Estimator

Posting ID : A1068486756
Date Posted : 2015-08-18
Category : Admin Office

Nature and Scope
This position needs to be filled by someone who has the ability to function as an takeoff/estimating assistant, with a positive and professional attitude, while having the flexibility to handle standard administrative tasks such as filing, organizing, and dealing with material vendors on a daily basis for price requests. The right candidate will have strong analytic skills, paying close attention to detail, while having the ability to easily multi task if necessary. There will be some interruptions during the day, often on multiple standard work assignments. Most importantly you will focus on the administration of bids, and assembly of plan takeoffs, reviewing specs and job documents, performing quantity takeoffs using digital takeoff software, inputs into an estimating excel sheets with cell referencing & excel formulas, and periodically request insurance certificates, in addition assisting our senior estimator on finalizing bids/estimates out.

This position is a full time position, with the expectation of 34-40 hours per week.

This person must be able to work independently and as a team member, with good interpersonal skills, prioritizing and organizing work with a positive attitude. The position will be responsible for daily project takeoffs and input, administrative tasks, and bid coordination, as required for the daily operations of a commercial landscape contractor.

You will be working with a small team of highly efficient, driven, and energetic people.

Dependability and attention to detail are a must.

Essential Functions

Request for Quotes (RFQs) on Materials/ Request for Information (RFIs) on projects.
Must know and understand Excel and formula based matrix's/spreadsheets fluently.
Read and Understand Plans, Create Costs Estimates using Excel with Formulas and cell
Ability to work on multiple concurrently running projects/estimates
Perform standard plan takeoffs using digital estimating software (will train: Planswift and
Revu Bluebeam) and data input into a estimating sheet.
Insurance Certificates requests. Receive an insurance template, request that insurance company
generate a certificate based off the template.
Receive and direct telephone calls; take messages as necessary.
Organize and maintain files and records and perform miscellaneous clerical duties.
Perform additional duties such as delivery/pickup of documents (if needed), mailing/Fedex
documents, order office supplies as needed. Light cleanup of your work area.

Experience, Knowledge, and Skills

Must have a minimum of two years experience in both an office environment and construction
company related duties/tasks.
Be familiar with basic mathematical equations, calculating volume, cubic yards, tons.
High school graduate with related 2 years work experience acceptable. College Degree or some
college is just fine. Technical School in related field helpful/is a plus.
Requires exceptional verbal and written communication skills to interact with both customers
and staff.
Strong to Excellent knowledge of Excel and Outlook. We operate a Apple Mac Environment.
Be detailed oriented with accuracy and problem solving abilities

Please provide a brief explanation why you feel you would be a good fit, and your coordinator/estimating experience.

Salary :Salary depends on experience, range $13.75 - $14.50/hr to start. Medical benefits/allowance offered after 90 day probationary period for individual coverage.
Paid Holidays and Sick Days.

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