Looking for assistant for real estate broker

Posting ID : A1068482937
Date Posted : 2015-08-18
Category : Admin Office

EXECUTIVE ASSISTANT Job Description - REAL ESTATE EXPERIENCE IS A PLUS!!**** (This is for at least 20 hours a week) Please submit resume and references.

General Purpose

Provide personal administrative support and assistance to executive staff.

Main Job Tasks and Responsibilities

? prepare and edit correspondence, communications, presentations and other documents

? file and retrieve documents and reference materials

? conduct research, assemble and analyze data to prepare reports and documents

? manage and maintain executives schedules, appointments and travel arrangements

? arrange and coordinate meetings and events

? record, transcribe and distribute minutes of meetings

? monitor, respond to and distribute incoming communications

? answer and manage incoming calls

? receive and interact with incoming visitors

? interact with external clients

? co-ordinate project-based work

? review operating practices and implement improvements where necessary

? supervise and train lower level staff

Education and Experience

? Bachelor's degree

? Experience providing support at the executive level

? proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite

? knowledge of standard office administrative practices and procedures

Key Competencies

? organizational and planning skills

? communication skills

? information gathering and information monitoring skills

? problem analysis and problem solving skills

? judgment and decision-making ability

? initiative

? confidentiality

? attention to detail and accuracy

? flexibility

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