Posting ID : A1068482846
Date Posted : 2015-08-18
Category : Accounting Finance
Title: Documentation Associate II
Prepare lease and loan transactions for funding; includes review of documents for accuracy and gathering outstanding credit approval requirements to ensure all Company and state guidelines have been met prior to funding.
Essential Job Duties and Responsibilities:
Review incoming lease and loan documents to ensure they meet the requirements of the credit approval.
Respond to the Company's lease brokers within 24 hours of document receipt to request required (missing) approval contingencies needed in order to fund the transaction.
Follow up with broker/lessee for any pending items; including outstanding pre-funds, original documents and shortfall checks.
Respond to the Company's leases brokers on all inquiries in a timely manner.
Responsible in maintaining an organized and efficient workflow of lease and loan files to review, respond, and fund in a timely manner.
Conduct verbal D & A (delivery and acceptance) of equipment with the Company's customers on every funded transaction.
File and follow up on all UCC (Uniform Commercial Code) filings with the appropriate state.
Maintain a high level of focus and accuracy when reviewing incoming lease and loan documents.
Understand various methods of tax treatment dependent upon the asset and state and county requirements.
Develop solid understanding of broker special programs
Prepare transactions for funding including data entry in the Vision operating system, UPS shipment labels, UCC filings, and purchase orders.
Educate and assist brokers on Company funding guidelines, requirements, procedures and the online document system.
Maintain knowledge and stay current on all federal, state, county, and Company funding requirements.
Other duties and special projects as assigned.
Assist the processing and customer service areas when assigned.
Assist with filing.
Assume a higher level of workflow when department personnel are absent or on vacation.
High School Diploma plus three to five (3-5) years' small-ticket equipment leasing experience or relevant bank loan, title or mortgage closing experience.
For internal consideration of grade level 2: the employee must demonstrate the minimum years of experience in conjunction with consistent and satisfactory job performance ratings.
Excellent knowledge and understanding of applicable state and federal regulations (i.e. HIPAA guidelines, FDCPA and FCRA regulations, credit approval process, etc.).
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Ability to stay knowledgeable and current on all federal, state, county, and Company funding requirements.
Strong customer service and conflict resolution skills.
Excellent interpersonal communication skills.
Advanced computer skills including proficiency in Microsoft Office applications, email, and basic internet usage.
Excellent organizational and time-management skills. Must be detail oriented.
Ability to work well under the pressure of meeting tight deadlines in a timely manner.
Ability to read and understand information and ideas presented in writing.
Ability to handle a high work volume while maintaining proper due diligence and accuracy.
Ability to prioritize and handle multiple tasks efficiently with little direct guidance.
Ability to establish and maintain effective working relationships within the Credit department and across the organization.
Ability to work effectively in a diverse workforce.