Accounts Payable Specialist

Posting ID : A1068481007
Date Posted : 2015-08-18
Category : Accounting Finance

Accounts Payable Specialist (AP)

Daily Responsibilities:

AM pick up mail at post office
Separate Mail

A/P Duties:

Match all invoices with appropriate receiving reports
Check pricing and quantities for accuracy
Send expense invoices to respective supervisor for approval
Code all invoices
Run batches for all coded invoices thru TIMS
Process & keep track of clothing/shoe reimbursements for employees
Process bills for Linde third party bulk tanks
Process and bill all drop ship orders
Reconcile credit card statement and verify charges from employees that do not send receipts
File paid invoices upon receipt from BK
Balance and control Matheson &Airgas cylinder rentals from monthly rental statement

Miscellaneous:

Follow up with vendors on discrepancies
Set up new vendors
Maintain and make updates to the vendor insurance certificate file
Make changes to vendor master files
Check statements
Cash
Post all branch work on monthly excel spreadsheet. Needed for verification at month end to bank statements

Run accounts payable checks (5th, 15th, 25th of the month)

Fridays:

Run special check runs to take advantage of vendor discounts that fall in between the regular check run

Monthly:

Taxes- File state gross receipts, fuel taxes, misc taxes
Cash- Mark off all deposits and credit cards from the monthly excel spreadsheet against the M & T and various bank statements note outstanding amounts on file sheets
Transfer cash from the branches bank accounts to the M & T account

Quarterly:

File 1FTA taxes
File other quarterly sales and propane taxes

Year End:

Box up all AP invoices from 2 years prior
Set up new AP file folders for future year
Run various vendor totals as requested by Supervisor
Run 1099's for current year on first business day of New Year

***Please send resume in Microsoft Word format***


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