Exp. Admin-creative Company

Posting ID : A1068470280
Date Posted : 2015-08-18
Category : Admin Office

One of "Philly's 100" fastest growing companies for 2013 & 2014 is seeking an administrative assistant. We are a luxury handcrafted furniture & lighting co. with a focus on design. We offer a fast paced, charged, creative environment and are looking for an organized and knowledgeable admin with experience. Full time position available immediately.

Job Responsibilities include:
Administrative:
Answer/direct incoming calls and take and deliver messages accordingly
Respond to client inquiries via email and phone
Intake and distribute mail as necessary
Greet visitors and clients
Intake and process project orders
Follow up with clients weekly on projects for approvals or additional information
Update/maintain an organized record of digital databases
Organize and maintain sample library, sample returns
Provide general support to operations manager/creative director

Shipping:
Coordinate and schedule weekly shipments with various freight carriers (international and domestic) and process detailed shipping documents

Ordering:
Maintain office supplies
Weekly ordering and scheduling of deliveries for all production departments
Research competitive pricing for orders
Maintain detailed records of vendors and consumables

Ideal candidate:
2+ years experience in administrative field
Meticulous organization skills a must
Must be computer savvy (preferably mac) and proficient in QuickBooks, Microsoft word, Excel
Ability to multi-task, work independently and collaboratively with small team
Photoshop, Illustrator a plus
Detail-oriented
Arts/crafts background a plus
Creative problem solver
Self-motivated
Positive attitude

Commensurate with experience


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