Part-time. Admin. Asst./Personal Assistant

Posting ID : A1068470274
Date Posted : 2015-08-18
Category : Admin Office

Small architectural office looking for a part-time administrative person to take charge in organizing Principal and draftspersons in a fast paced architectural office. Problem-solving and analytical skills a must. Non-smoking office. Hours: 9am-1pm Mon.-Thurs. 16 hours/wk.
Responsibilities:

-Answering phones, directing calls and taking messages
-Working closely with Principal to prepare meetings with clients
-Type proposals, contracts, documents and letters
-Maintain file for follow-up of completed documents, client contact
-Maintain Principal's schedules and remind Principal of deadlines/appointments/meetings
-Obtain paperwork necessary for scheduled meetings
-Create new client files, maintain and organize existing files
-Maintain inventory of supplies, order supplies
-Assist draftsperson with any administrative needs they may have
-Other administrative duties as necessary
-Multi-tasking to get job done

Requirements:
-Excellent verbal skills.
-Problem solving
-Min. 1 yr. experience in administrative environment
-Very effective organizational skills
-Efficient time management skills
-Strong communication skills
-Strong writing and proof-reading skills
-Strong knowledge and use of Word, Excel, Outlook
-Candidate must live within a 30 minute commute of Center City Philadelphia.

Interested candidates must submit an email with body, a cover letter and resume to be considered. Candidates showing interest but not following directions will not be considered.


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