Administrative & Project Coordinator

Posting ID : A1068469303
Date Posted : 2015-08-18
Category : Admin Office

?As the Administrative & Project Coordinator to the Vice President of Construction in this firm, you will support a wide range of operational and project-based tasks. This is a great position for someone who is looking for a mentor and wants to transition into a more project-focused role. In this position, you will have a hand in many ongoing projects involving operations, accounting, and department wide budgets. The Vice President needs an assistant who is solution-oriented and brings focused energy to the task at hand. If you are comfortable working with numbers, confident and capable when communicating with customers, and can adapt to rapidly changing priorities, then we highly recommend you submit your resume today!

About the Job:
Stay informed on the status of all projects to answer general questions, proactively respond to issues, and start processes and procedures when Senior Management is unavailable.
Regularly update the master database and accurately track all expenses to ensure seamless workflow.
Liaise with the leasing, marketing, property management, and accounting team to facilitate communication and coordinate projects goals.
Assist with account receivable collections, invoice processing, and manage the online payment software.
Organize and electronically manage forms, construction drawings, and applications.
Support special projects and assignments as assigned.

About You:
A force. When you work, you work hard. Your discipline and grit allow you to accomplish a lot in a short amount of time.
Numbers-savvy. You are comfortable handling invoices, budgets, billing, and accounts receivable.
Level-headed. You don't lose your cool when things get tough. You work well with a lot of different personalities.
Very Proactive. You can get the ball moving and make sure deadlines are met on time.
Detail-oriented. This candidate must be organized and strong communicator.

About Us:
Hawthorne Lane is a boutique recruitment firm specializing in administrative and operations support placement. Our mission is to do great work in the eyes of the people we are fortunate enough to serve. The quality of the match between our candidates and clients is the true measure of our success. We look forward to getting to know you.

Equal Opportunity Employer


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