Posting ID : A1068466460
Date Posted : 2015-08-18
Category : Accounting Finance
The Accountant will play an important role within the Accounting department administering and coordinating various accounting and administrative responsibilities. The core of this position focuses on full cycle accounting (Accounts Payable (AP), Payroll, Accounts Receivable (AR), Job Costing, and Inventory) yet the Accountant will also be involved with assisting the Controller with various projects, tasks, and strategic initiatives.
Prepare AIA, Time & Materials (T&M) and Retention Billings.
Coordinate, review and / or prepare client documents (lien releases, etc.).
Monitor jobs for billing, close out and cost overrun purposes.
Open new jobs in Spectrum software.
Receive and deposit funds into our bank account.
Monitor and collect on outstanding AR invoices.
Prepare and remit bi-weekly report of significantly aged outstanding funds to the Controller.
File mechanic's liens before deadlines if necessary.
Core AP Responsibilities:
Manage subcontractor information
Post invoices against subcontracts.
Coordinate and prepare lien releases and other documentation as needed.
Track and file master subcontract agreements and up to date certificates of insurance.
Manage and resolve payment related inquiries.
Setup new subcontractors including preparation of credit applications and negotiation of payment terms.
Enter invoices and subcontracts into accounting software; match against purchase orders or subcontracts; route for approvals when necessary.
Reconcile monthly client account statements with data entered into the accounting system; track and follow up with differences to ensure accurate accounting records.
Monitor and obtain invoice approvals prior to payment due dates.
Prepare and schedule subcontractor payments.
Core Job Cost and Inventory Responsibilities:
Post inventory invoices into the construction management software.
Assist with inventory purchases as needed (obtaining competitive bids for steel coils and negotiating pricing with vendors).
Monitor inventory and report on low quantities or anything irregular that may require attention
Update Project Management Profit and Loss Statement figures as requested.
Support the Project Management team by assisting with job budget or document preparation and obtaining or interpreting information as needed.
Consistently strive to streamline operational accounting functions/processes.
Update and maintain detailed instructions for all responsibilities as changes occur or when new procedures commence.
Assist the Controller with document preparation for client prequalification applications.
Work closely with the Controller on various projects, tasks, and strategic initiatives.
Serve as a backup receptionist if needed.
Create and file memos, reports, and other documents as needed.
1+ years accounting experience
Strong computer skills- MS Office
High attention to detail
Strong computer skills
Able to work in past paced environment
Strong communication skills