Data Entry Associate

Posting ID : A1068460916
Date Posted : 2015-08-18
Category : Admin Office

A fun, energetic, and creative organization, PROJECT ACCESS, is hiring a DATA ENTRY ASSOCIATE!

WHY WORK AT PROJECT ACCESS? Project Access strives to be the leading provider of vital on-site health, education, and employment services to low-income families, children and seniors. Our goal is to keep family members employed, children in school, and seniors active. To learn more about Project Access, please visit .

We are looking for a detail oriented and organized DATA ENTRY ASSOCIATE to be a part of our fantastic Development & Corporate Relations team in our Newport Beach office.

NEED SOME IMPORTANT DETAILS? This is a part-time position at 29 hours per week. The schedule is Monday-Friday, but days and hours may be flexible.

MORE IMPORTANTLY, you will receive pro-rated Paid Time Off and Holidays, Employee Assistance Program (EAP), Life Insurance, and 401(k) with 4% match after completing a one year period of service.

As the Data Entry Associate you will be responsible for entering, processing, and receipting all gifts within the established time frame. This includes complete and accurate set-up of all new contact records while updating and maintaining the current database. Accuracy and attention to detail is of paramount importance.
Update contact records with personal or company information changes such as address and phone number changes
Update database to reflect new campaigns, events, etc.
Work with Development Department to research individuals donors, corporations, prospects and supporters and develop profiles and cultivation plans
Work with Development and Marketing Department to implement annual giving solicitations such as direct mail and other solicitations, managing mailing list, donor preferences, etc.
Work with Development and Accounting Department quarterly to audit gifts recorded in Causeview and QuickBooks to verify gift entry is identical
Work with the Project Access webmaster and Causeview tech staff to initialize the automatic transfer of information from the Project Access website into Causeview
Troubleshoot Causeview problems with Causeview tech staff as needed
Provide monthly, quarterly and annual reports, with analysis on giving histories, donor retention and fundraising success by appeal (event/campaign)
Process and record incoming philanthropic gifts, including direct mail, online giving, corporate gifts, event sponsorships, etc.
Acknowledge all gifts appropriately by processing thank you letters and receipts within 3 days of receipt of gift
Review gift documentation and research missing information to clarify ambiguities in charitable intent and take initiative to resolve questions via appropriate sources, communicating frequently with the Development and Marketing Department, Leadership team, Volunteers, and Donors
Monitor all matching gifts; remind donors about potential matches, and track companies that match gifts
Provide basic Causeview training to new Project Access users
May assist with events, customer service, and reception duties as requested

High School Diploma
1 to 2 years of data entry experience
Proficiency in Microsoft Office, Outlook, Email, and Internet
Skilled in use of databases; preferably, but not required, Causeview and/or Salesforce experience
Knowledge of foundation giving and donor practices
Ability to manage and prioritize activities and to effectively meet deadlines while working under time constraints
Excellent communication and organization skills
Valid CA Driver's License and current automobile insurance
The physical activity of this position may include minimal lifting, bending, walking, kneeling, reaching, and step climbing

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope and grading of the post.

You may be wondering HOW DO YOU APPLY for this great opportunity?
Please email your cover letter and resume to with "Data Entry" entered in the subject line. Your cover letter is to summarize your experience in data entry as well as your knowledge of foundation giving and donor practices. In addition please also summarize how this part-time schedule meets your search criteria (as opposed to a full-time job).

Project Access, Inc. is an equal opportunity and at-will employer.

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