Administrative Assistant

Posting ID : A1068458548
Date Posted : 2015-08-18
Category : Admin Office

The primary function of this position is to provide administrative and reception support to the professional staff. If you are resourceful, with a desire to learn and be challenged, please forward your resume and three professional references to our office today!

Duties and Responsibilities:
Provides technical and electronic support to professional staff as needed.
Researches regulatory resources governing utilities.
Prepares draft client documents and schedules under direction of professional staff.
Finalizes, cleans-up and protects client Excel workbooks for production.
Set-up Sharefiles for clients; organizes and labels data for upload to Sharefile, including discovery
assistance and preparation.
Prepares publication requests and confirmations of same.
Maintains and updates office basic procedures manual for reference and training.
Oversees supply purchases.
Retrieves and forwards voicemail messages and faxes and answers incoming telephone calls.
Answers questions about organization and provides callers with address, directions, and other
information.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate
personnel.
Other duties as assigned.

Required Qualifications:
2 year degree from college or technical school. Bachelor's degree preferred.
3 years office administration experience.
Requires proficiency with Adobe PDF, Microsoft Office Suite, specifically Word, Excel, and
Outlook.
Demonstrates accuracy and attention to detail
Approaches others in a tactful manner; reacts well under pressure; maintains confidentiality.
Advanced interaction and communication skills -- ability to manage potentially difficult situations
High level customer service skills -- sensitivity to customer and vendor requirements with prompt response to service and assistance requests.
Advanced prioritizing skills, adaptability and time management skills
Fast worker with the ability to perform high volume repetitive data entry functions


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