Administrative Assistant (read Posting)

Posting ID : A1068455735
Date Posted : 2015-08-18
Category : Admin Office


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Title of Position: Administrative Assistant
We are a local property management company. We manage residential & commercial real estate. We have a strong presence in the Northern Jersey market and we are excited to add someone in our amazing team with the same vision and enthusiasm! We take pride in our properties and have a passion for real estate. We are seeking a candidate that will like to grow in the real estate industry.

Position is part time for 3-6 months (approx. 20hrs weekly). We will pay for your real estate school and to obtain your license. Hourly rate: $10-$12hr (depending on experience)
Bonuses will also be given during certain occasions . We will explain during our interview.

After 3-6 months, full time would be given if proven to manage the role. Later, the candidate has the opportunity to obtain roles as the Assistant Property Manager, and Property Manager.

Answering phones/taking messages
File management & maintenance (archiving, labeling, and scanning)
Logging and tracking client requests and issues
Vendor and client management including vendor insurance tracking and updating client database
Review and code invoices for management approval
Assist in preparing financial reports and annual budgets
Market research and data entry
Assist management with property, vendor and client related issues
Filing and general office administrative duties
Coordinating and reviewing vendor proposals

2-3 years of administrative experience
Associate Degree or Bachelor's Degree from a four-year college or university
Association/Property Management experience preferred
Strong organizational skills with the ability to prioritize and manage multiple projects at once
Deliver projects in a timely manner and meet given deadlines
Strong MS Office skills including MS Excel, Word, and Outlook
Understanding of client management/accounting software
Understanding of financial reporting and accounting skills
Excellent verbal and written communication skills
Ability to interpret legal documents
Well-developed problem solving skills and the ability to make recommendations to management
Excellent time management skills
Strong customer service skills
Must have a valid NJ driver license

* Experience in the real estate industry is a plus but not required
**Able to pass a background check. Verifiable references.

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