Administrative/Project Assistant

Posting ID : A1068450360
Date Posted : 2015-08-18
Category : Admin Office

JOB SUMMARY: Under direction of the General Manager for Tikigaq Construction, provides general office support with a variety of office/project activities and related tasks.

The following duties are intended to provide a representative summary of the major duties and responsibilities and ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

REPRESENTATIVE DUTIES
Assists incoming telephone calls, determines purpose of callers, forwards calls to appropriate personnel or department and takes messages when necessary.

Maintains voicemail system by checking messages, distributing to appropriate personnel and updating office greetings when needed.

Help with procurement and moving of materials to shipping locations for specific project needs.

Assist in delivering documents to and from the Corporate office as needed.

Receives, sorts, and routes mail to appropriate personnel or departments

Orders all office, break room and mailing supplies. Ensures items are replenished when needed.

Assist in updating our corporate directory and calendars.

Assists with travel arrangements for staff employees (both project and non-project related).

Assists internal departments with document filing and archival.

Assists internal departments with data entry

Maintains the general office equipment phone system, fax machines, postage system, credit card and copier/fax machines. Being knowledgeable on the use of all equipment and assist others when needed.

Receive and distribute faxes, memos, emails and other corporate correspondence.

Assisting with logistics or planning of internal meetings, board meetings and corporate events.
Light Cleaning of our front office area, board room and break room.

Performs other duties as assigned.

KNOWLEDGE and SKILLS
Knowledge of multi-line phone systems.
Knowledge of computer applications.
Skilled in verbal and written communication.
Basic Microsoft Office knowledge (Outlook, Word, Power Point & Excel)
Skilled in organizing work and completing assigned tasks.

MINIMUM EDUCATION QUALIFICATION
A high school diploma or equivalent; AND a minimum of 3 years project/office experience.

MINIMUM PHYSICAL REQUIREMENTS
The following demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must be able to lift approximately 60 to 70 pounds.


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