Front Office Coordinator

Posting ID : A1066568530
Date Posted : 2015-08-06
Category : Business Mgmt

Position Overview:

Get your foot in the door in the medical industry at this well-known company in the industry. We are currently seeking a Front Office Coordinator to our growing team. This position will coordinate the daily operations for our team. Our ideal candidate will have previous office or secretarial experience, will be able to be flexible with changing priorities and be able to shift gears quickly. Apply now to join a well-known company in Portland!

Position Responsibilities:

Initiates new processes and procedures in order to maximize efficiency
Anticipates needs and prepares materials for upcoming meetings, conferences and other key events
Prepare and conduct training sessions for staff and customers
Prepare reports, memos, letters, and other documents, using appropriate software applications including creating spreadsheets, databases, and presentation software
Manage incoming faxes, file, distribute, and safeguard sensitive and confidential material
Creates appropriate electronic and paper filing systems for managers and retrieves documents, records, and reports in anticipation of meetings, etc.
Provide research, editing and writing assistance on a variety of materials
Coordinates the editing, proofing, printing and distribution of grant applications, newsletters, brochures, syllabi and manuals
Investigate various circumstances, responds to questions and resolves discrepancies
Compiles statistical information related to program or operation performance
Complies, maintains and tracks financial activities and develops detailed reports on a monthly, quarterly, semiannual, or annual basis
Inventory supplies, equipment and materials and orders supplies for immediate office utilizing computerized purchasing.
Other administrative tasks as required

Position Qualifications:

Four years of general office or secretarial experience (degree can be substituted for two years of experience)
Neat, organized, able to work independently and interdependently
Flexibility to adjust to dynamic work environment
Ability to manage time efficiently and prioritize work.
Be comfortable with fast paced work environment and have the ability to multi-task
Ability to provide excellent customer service.
Conducts self in business manner in dress, actions, and interpersonal communication.
Ability to problem solve by identifying and resolving them in a timely manner.


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