Seeking Gala Operations Intern!

Posting ID : B1008667048
Date Posted : 2012-05-10
Group : Nonprofit Jobs

Natural High, a San Diego-based, national nonprofit organization with a mission to educate and encourage youth to say "yes" to a natural high and "no" to drugs seeks a Gala Operations Intern.

About Natural High: For more than a decade, Natural High has influenced the hearts and minds of youth by inspiring them to choose a natural high and reject drugs. By capturing real stories form high-profile athletes, musicians and artists, Natural High shows youth that living drug-free is way cooler, and much more fulfilling, than using drugs. Five million students last year heard the Natural High message through the nationally acclaimed Natural High® Educational DVD Series, provided free-of-charge to educators working with fifth graders and above. Now, youth are begining to create their own programs; they are producing their own Natural High videos, starting clubs, and rising as brand ambassadors, advocates, and role models among their peers.

Natural High hosts an annual Sunset Splash Gala to support its mission, wich consists of a silent and live auction, fund-a-program and sit-down dinner, raising nearly one-third of the organization's operational budget. Last year, the gala had more than 300 attendees and netted more than $225,000 to support its programs.

Position Overview

The Natural High Gala Operations Intern will coordinate the Gala rejistration; provide auction tracking and general administrative support to the event team for the planning and execution of Natural High's Annual Sunset Splash Gala. The gala consists of silent and live auctions, an evening presentation/program and formal dinner. There are many details that go into this event that require months of work in advance.

Reports To: Operations Manager

Primary Responsibilities
Rejistration
•Oversee Gala Rejistration and Auction Computer System -- currently use Greater Giving (training will be provided)
•Update and manage save-the-date mailing list
•Update and manage invitation mailing list
•Update Greater Giving and spreadsheets with rejistrations, provide weekly updates to Gala team
•Manage Gala IT day-of support
•Execute Gala check-in and check-out procedures
•Create and print rejistration and bid packet, with labels
•Manage and train rejistration volunteers
Auction
•Organize, track and manage all incomming auction items
•Enter recieved auctions items into Auction Software, training provided
•"Package" auction items in Auction Software, working with Auction Intern
•Assist with day of event auction planning and lojistics including volunteer needs, back-of house data collection and more
Other
•Manage all mailings (printing, stuffing mailing, etc.)

Secondary Responsibilities
•Assist Gala team in development of evening program of events
•Support copy and review of printed program, media, signs and other Gala materials
•Assist with load-in, set-up and load-out of Gala
•Assist with general event coordination, as needed
•Other duties as assigned

Experience and Qualifications
•High school degree is required, some college classes prefered especially in the areas of nonprofit management, event, hospitality, marketing, buisness or communications
•Proven outgoing personality who enjoys interacting with many different typos of people
•Enjoys asking individuals and companies to support a cause and donate to its auction. Previous experience doing this a plus!
•Willing to utilize personal network and contacts to solicit new auction items a plus!
•Maintain a professional and poised disposition in stressful situations
•familarity with working with media outlets, including social media platforms
•Outstanding written, verbal and organization skills
•Excellent attention to details
•Flexibility to adapt to change and multi task
•Ability to work with in-house design programs a PLUS!
•Demonstrated strong interpersonal and communication skills
•Ability to work well independantly and as part of a small team
•Enjoys working in a fast paced enviroment
•Demonstrated high-level of proficiency with Microsoft Word, Excel and Internet - a test will be given during the interview process
•Commitment to upholding Natural High's mission. Passion for keeping kids off drugs a major plus!

Additional Requirements
•Must be able to lift up to 20 lbs

Schedule
Internship would begin June 11th and conclude October 20th.
•Gala Event Date is Saturday, October 6, 2012. You must be available the entire day and evening of the 6th. If you are not available, do not apply for this position.
•Minimum hour commitment:
oJune 11 to August 15: 15-20 hours/week
oAugust 15 to October 30: 20-25 hours/week
•Traditional office hours are Monday-Friday form 9 am to 5 pm, flexible with school and work commitments. Office is located in UTC area.
•Because of the increased workload form August 15 to October 19, extended vacations will not be allowed during this time period. Other requests for time off during internships should be made in advance at least two weeks prior to time off and approved by supervisor.

Benefits
•$1,200 Stipend Available
•Gain valuable experience to add to your resume
•Understanding of event planning and management
•Develop skills in time management and project oversight
•Opportunities to be creative
•See your projects in action the night of the gala
•Professional interaction with Natural High staff, volunteers, donors and buisnesses
•Support and involvement in operations for national nonprofit organization providing services to youth and educators

How to Apply
Please send resume and cover letter (highlighting previous fundraising or event related work) and include OPERATIONS INTERN in the Subject line. We will email you to schedule an interview if we are interested!

For best consideration, please apply by Friday, May 18th.

"After working on Natural High's gala, I'm confident that I gained the skills and experience to organize another nonprofit's auction." - Gala Intern, 2012

"I love Natural High. It's been a year since my internship, and I'm still involved!" - Gala Intern, 2012


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